How to Use the COUNTIF Function in Excel for Smarter Data Analysis

How to Use the COUNTIF Function in Excel for Smarter Data Analysis

The COUNTIF() function in Excel helps you count how many times a specific condition is met in a range of cells. It's perfect for filtering and summarizing large datasets.

🔹 Syntax:

=COUNTIF(range, criteria)

✅ Example:

=COUNTIF(A2:A100, "HR")

This will count how many cells in the range A2 to A100 contain the word “HR”.

💼 Use Cases:

• Count number of employees in a department
• Track how many times a status appears (e.g., "Pending")
• Analyze product or service feedback categories

🚀 Pro Tip:

Combine with data validation or dropdowns for interactive dashboards. Try conditional formatting too for visual impact.

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